Transferring Records to University Archives : Collecting Scope and Transfer Process

Utah State University Archives endeavors to collect, preserve and make available the permanent historical record of Utah State University (USU). These records include published material, faculty members' papers, office files, and other historical material generated by the academic departments, extension offices, statewide campuses, research centers and institutes.

• USU Administration including the Board of Trustees, Presidential papers, Office of the Provost and Administrative Councils and Committees.  
• College and Departmental records including office files, syllabi, meeting minutes, and publications.
• Administrative offices supporting the work of USU, including the University planning, development, Athletics, and select business records.   
• Research Programs, Labs, and University Project records that document the work of these areas. 
• Extension Programs including publications, reports, and educational material  
• Select faculty papers including correspondence, research files, committee files, and additional material documenting their work at USU. 
• Student materials documenting curricular and co-curricular activities of both undergraduate and graduate students; may include the records of student organizations, the student newspaper/literary publications; letters, journals, diaries, and other material that document students' time on campus. 

Records which are identified as archival, and have met their retention period, should be transferred to the University Archives. When transferring records directly to the University Archives, please contact the University Archivist beforehand. The Archives requires submission of a records transfer form before the University Archivist takes physical and/or digital custody of records or at time of donation. 

If you’re a current USU faculty member, staff, or student with questions about records transfer, digital or physical preservation, or if you’re a community member interested in donating materials related to Utah State University, please contact the University Archivist, Kelly Rovegno at kelly.rovegno@usu.edu